how to apply for extenuating circumstances ucl

We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. The receiving office will forward your form confidentially to the appropriateperson. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. However, you have the right to appeal your results via theAcademic Appeals Procedure. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. . Work will not be accepted by email. /Tx BMC Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Yes, as long as they fall within the same 14-day period. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Examination stress is a common experience and not usually considered an extenuating circumstance. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. HPpuVru0 mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. These include: If you think you fall into the first bracket of situations, you should escalate your application. You will usually find this in your Handbook, or ask yourDepartmentalTutor. hbbd```b``K@$Xa7X)"+! However, you will need to explain why you didnt submit your EC on time. Luckily, extenuating circumstances are there to support you during these situations. PREPARE. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Victim of crime :Police/crime report - a crime number alone isnotacceptable. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. University is a big, exciting place. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream . For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. dissertations refer to the dissertation handbook for specific guidance). Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. After that, it is your work, and we normally see it only in our capacity as examiners. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. After youve applied, youll need to wait for the decision. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq What qualifies for extenuating circumstances? You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Advertise a vacancy on our platform today. /Tx BMC This may affect the type of mitigation that is available to you. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. All coursework should be submitted by 12.00 noon on the stated deadline. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You should receive a response withinone week of submitting the request for review. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom endstream endobj startxref Students' Union UCL is an organisation that exists to make more happen. All coursework, projects and dissertations must be submitted. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Make sure that you know what you need to submit and the deadline for submitting claims. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream All discussions will be treated confidentially. We are one of the largest student-led organisations in the UK. Read about our Research Excellence Framework submissions and results. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. We are committed to providing extensions to these important partners in the application process as well should the need arise. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Where a student has a SoRA, extensions will be granted from the adjusted deadline. Take a look in your student handbook to find the extenuating circumstance procedure. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Source: Kyle Loftus/Unslash. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Your evidence will need to cover the full period for which you are requesting mitigation. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. EMC On the application form you will be asked to state your deadline this should be the most recent deadline. If you do not submit the requested evidence, your claim will normally be rejected. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). includes details of all the different support that is available to you. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Please refer to SHS Faculty for penalties for over-length work. This will come into effect for 2024 applications (i.e. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Please avoid sending photographs that you think illustrate your condition. UCL is yours, soshape it. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Step 2: gather the relevant evidence for your application. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You can self-certify for ECs within certain conditions. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. You must proof-read and correct all errors. University Way If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. London, E16 2RD Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you self-certify then you should hear 1-2 working days. Source: Shutterstock This could be: More about If you can find evidence, its a good idea to apply for conventional ECs. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You should be informed of the mitigation decision within one week of the EC Panelmeeting. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You may wish to start by speaking with your personal tutor. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Your claim will be considered by your department. Were led by studentsand that means youre in charge. Detail of where to submit the form are in your Student Handbook. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You can still submit an EC as long as its before your formal results are published at the exam board. ECs are designed for emergencies. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Deadlines for Geography modules are available from the Moodle pages for each module. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. /Tx BMC You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Work will not be accepted by email. Processing time will depend on the institutions policy, but its usually between one and five working days. If you do not submit the requested evidence, your claim will normally be rejected. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . If youre struggling with situations beyond your control, extenuating circumstances could help. You will also be notified of the outcome of your claim via Portico. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Etymology /Tx BMC You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Family emergency while studying abroad? endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You can find the full enhanced Extenuating Circumstances procedure here. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Further information about the support available to you can be found on our Help and Advice pages. You apply for extenuation via an online form. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. EMC Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. You must submit your late evidence no more than four weeks after submitting your EC application. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. You can find further details in UCL's Self-Certification Policy. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Sport is for everyone, and well help you find your level. UCLs Grounds for ECs explain what will normally be considered. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form.

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